Accelerator Rules & FAQs

Application, Fees and Judging Process

Q: Who can enter the Accelerator?
A: The competition is open to early-stage entrepreneurs who meet the criteria. Your company must have less than $1 million in external private funding (from angel investors, venture capitals or other third party sources of equity funding), less than $5 million in all other sources of funding (grants, friends and family and your own investments in your company) and at least one team member must be a US citizen or resident alien.

Q: Can I participate with more than one team?
A: Yes – if you have more than one technology. Applicants may enter multiple technologies, each with the same team members, as long as each team has a different Team Leader. However, judges reserve the right to consider whether the commitment level of the team to a particular submission is affected by the multiple entries.

Q: Can I enter my technology into more than one category?
A: No. A given technology may be entered in only one category. However, as explained above, the same team members may form a different team with a different technology and enter to compete in a different category, as long as the Team Leader is different for each team.

Q: How do I enter the competition?
A: Click here for complete details.

Q: What does it cost to enter the Accelerator?
A: Go here for the current application and participation fees. No refunds are provided. Student teams must have a full-time student as the Team Leader and at least half the team must be students. The fee is for one team to enter one category. Each individual team entered into the competition must pay the full entry fee.

Q: How do I pay my application fee?
A: You can pay your application fee by credit card through our  secure online payment system.
Once you have completed and submitted your final online application you will need to pay your application fee in order for your application to be accepted. To do this – login to your team profile and, select the “Please Pay Entry Fee” option, and follow the instructions.

Q: What happens to my application fee?
A: Your fees go toward supporting all benefits you are provided during the Accelerator.

Q: How do I submit my application?
A: Applications are submitted online once you have created your team. You must first register on our website and create your team. Once this is done, log in, select “Complete your Application”, and follow the instructions. Do not send us your application by e-mail or the postal service.

Q: Can I change my application after it is already submitted?
A: Yes, you can change your application online as many times as you like before the application deadline. (link to “Key dates & Fees” page)

Q: Will I receive feedback on my application?
A: Yes, you will receive limited feedback on the sections of the application that needs improvement. In addition, events organized by the Cleantech Open are good opportunities to receive informal feedback from experts in the field.

Q: Assuming my entry is competitive, what are my chances of being selected as a participant and then winning a prize?
A: It is important to understand that you should not enter the Cleantech Open focused mainly on the prize money. That undervalues your business and its potential. Participants from previous years repeatedly tell us that the major value came from all the training and mentoring and the opportunity to plug into a major cleantech network. To give you a sense from previous years, about one third of applications have been accepted as participants. This is not a hard percentage – it varies based on the quality of applications we receive each year. About one fifth of all participants have then gone on to be chosen as finalists; all finalists automatically receive a prize. The minimum prize this year is $10,000 in cash and services.

Q: I can’t log into my Cleantech Open account.
A: Make sure you are currently logged out by clicking the “Logout” link next to the banner at the top. If it says “Log In”, you are already logged out, so you can ignore this step. Close all of your browser windows. Open your browser again and try to log in on our site. If this does not work, clear your cache, delete the cookies in your browser and log in again.

Q: What services and benefits will finalists receive?
A: Click here (link to “Key Benefits” page) for all the benefits and services teams receive.

Q: Assuming my entry is competitive, what are my chances of being a finalist and then winning a prize?
A: Each region is looking to recruit a different number of applicants. There may be other differences between the regions, though the ratio of participants to original applicants is intended to be roughly equivalent, using common criteria, to maintain consistency and fairness.

Prizes

Q: How many prizes are there, and what is included?
A: Each regional finalist will receive a prize package worth $20,000 in cash and services. Each region will also select a sustainability winner who will receive a further $10,000 in cash and services. One national winner will receive a grand prize package worth up to $200,000 in investment and additional services. *The grand prize investment is subject to change.

Q: What if the in-kind service provides are not located in the same city as I am. How do I benefit from winning these prizes if I am not located near these companies?
A: All service providers are willing to provide their services via telephone and e-mail. In-kind prizes are almost always sourced from service providers in the region in which you participate.

Q: What kind of legal entity do I need in order to accept a prize?
A: A startup can be a group of people who have formed a team to enter the competition/accelerator. However, a legal entity (corporation, LLC, or similar) must be created prior to receiving any prizes, and any such legal entity must have an ownership structure typical of an independent startup.

Our prizes are not intended to subsidize corporate or university projects. The amount and source of any secured capital arrangements should be clearly identified in the team’s application.
Q: Are winnings taxable?
A: Yes, all winnings are taxable and the winners must complete a form W-9 prior to payment.

Eligibility and Rules

Q: Is my company eligible for the competition?
A: Click here  for complete details.

Q: What are the regions of the Accelerator & Competition?
A: Click here for a list of regions in the United States.

Q: Can I enter in any region?
A: No. If you have team members who live or work in a given region, you must enter in that region. If you have team members who live and work in more than one region then you must enter the region in which the majority of team members live or work. If your team is equally spread between two or more regions then you may choose from the regions in which you are eligible to apply.

Q: Do I have to give anything back to Cleantech Open, such as equity?
A: The Cleantech Open is instituting a new equity contribution program for the first time this year. In order to support the sustainability of the organization and in recognition of the value it provides, the Cleantech Open is requiring that all companies accepted into the Cleantech Open contribute one percent (1%) of the equity of their Cleantech Open entered or created company, on a fully diluted basis, to the Cleantech Open, with the ability to opt-out of this requirement on or before October 1 of the year of acceptance with no effect on the participating company’s further participation in the Cleantech Open.

The equity interest would take the form of common stock or equivalent interests in other entities (LLCs, partnerships and the like). The Cleantech Open is not only dedicated to supporting its participants, but its alumni as well, and we believe having an ongoing interest in the companies that graduate from the accelerator is a mutual benefit.

Additionally, prizes may be awarded as unrestricted cash or as a convertible note investment with terms highly favorable to the winner, or both. Terms offered for the note in the past have included deferred interest, no warrants and no obligation to repay the note, only a conversion to stock in a future round of investment on very favorable terms to the winner.

Judging Criteria

Q: Our team has a breakthrough idea/technology, but we do not have a working prototype. Do we have a fair chance to win?
A: In the Competition portion of Accelerator, your team must demonstrate that your technology and/or idea are feasible and that they can be made commercially available in the short-term regardless of whether or not a prototype currently exists. Proven feasibility is a requirement to have a high chance to win the competition. From the pool of teams that demonstrated a convincing case of feasibility, our judges will choose the team with the most innovative and with the highest economic and environmental/social impact as the winner for each category. If your team feels that your technology/idea is ripe for commercial application but you are experiencing trouble demonstrating feasibility, please consult with our organizers at one of our briefings, or contact us.

Q: How are applicants and participants assured that their technologies, concepts, and inventions will not be stolen during the competition?
A: This concern is one that many entrepreneurs share, and we are keenly aware of the need to treat this topic with sensitivity. Our judges handle the applications and other materials we receive with caution. An individual volunteer working closely with your company may choose to sign an non-disclosure agreement on his/her own behalf (but never on behalf of the Cleantech Open); if you plan to disclose confidential information you should ask your mentor or other volunteer assisting you if he/she will agree to sign a non-disclosure, noting that both the language and the execution of the agreement are your responsibility – the Cleantech Open does not provide or enter into such agreements. If you have valuable intellectual property, please seek legal advice prior to submitting your application. By entering the competition, each applicant will acknowledge that information provided by such entrant is at risk of disclosure. The disclosure of any information regarding your intellectual property may constitute a “public disclosure” that adversely impacts your potential rights. Practically, we expect that most applicants and participants will be able to present a compelling business case without divulging unprotected proprietary information.

Q: Although my team has not received any VC  funding and do not plan to fundraise heavily before October 2013, we have been approached by some investors already and we believe that there is high likelihood of us having access to large investments in the near future. Do we have to prove that we “need” the competition to increase our likelihood of winning?
A: Our judges evaluate entries based on their merit. We want your team to tell us how you plan to take advantage of our prizes, but our decision will be affected mainly by your performance in the competition.

Q: Our startup will have tremendous environmental impact but our projected financial results are not too strong. Are we at disadvantage in comparison to other teams that have higher returns in the short-term?
A: Ideally, our winners will have the highest overall potential in terms of combined environmental and financial impact. In order to win the competition, your team needs to demonstrate financial sustainability. At this time, we discourage nonprofits from applying, but we hope in the future to have a category to address those types of startups. Please note that a number of teams that participated in the competition in the past underestimated the potential market for their business. We encourage entrants to give some thought to all of the potential applications of their business and to address their market in an expansive way. Please attend our workshops to learn how you might improve your financials to increase your chances to win the competition.

Q: We incorporated our startup a few years ago. Although we are still in startup mode, we have existed for a while. Is the fact that we are an old startup and/or that we have participated in/won other business competitions going to hurt our chances to win the Cleantech Open Accelerator & Competition?
A: Our judges will want to understand why your company has not been able to make substantial progress since you started. You will need to prove that you understand what the problems were, and that you have a convincing plan and the ability to fix these issues in the near future. If appropriate, you may state how the competition will help you address any obstacles. Based on this information, our judges will evaluate your entry relative to other submissions. Whether your team has or has not won any prior Accelerator & Competition is irrelevant to the judging panels. The most innovative team with the highest combined environmental and financial potential will win.

Q: Our team is addressing an environmental problem that requires more than five years to scale up and to become financially attractive. Do we have a chance to win the competition?
A: We’re looking at startups that have solid financial and technical scale-up plans within a five year horizon. If your current solution does not meet this time frame, we encourage your team to focus on an aspect of the problem that will render a commercially viable product or service in less than five years for our competition.

Intellectual Property and Inventions

Q: How will applicants be assured that their technologies, concepts, and inventions will not be stolen during the contest?
A: We appreciate concern regarding this very sensitive matter. Our judges will handle the executive summaries and business plans that we receive with caution. However, the judges, sponsors, partners and Cleantech Open organizers will not enter into a non-disclosure agreement with any entrant and by entering the competition; each entrant will acknowledge that information provided by such entrant is at risk of disclosure. The disclosure of any information regarding your intellectual property may constitute a “public disclosure” that adversely impacts your potential rights. If you have valuable intellectual property, please seek legal advice prior to submitting your application. Practically, we expect that most entrants will be able to present a compelling business case without divulging unprotected proprietary information.

Sponsorship

Q: How can I learn more about becoming a sponsor?
A: Click here to learn more about sponsor opportunities.

Account Questions

Q: I already registered last year. Do I need to register again?
A: You do not need to register again, but please login to your account to update your profile and let us know if you intend to compete in this year’s competition. If you did not create a password last year, you can still use the password reset function to obtain a password.

Q: I did not receive a confirmation email after registration.
A: Check your spam/junk folder. If the email is not there, please contact us
In addition, please be sure to add notifications@cleantechopen.com to your address book to ensure that you continue to receive email communications from the Cleantech Open.

Q: What if I have other problems?
A: Contact us. Please be specific in your message, and describe any error messages you see.

Liability and Other Rules

Q: What is Cleantech Open’s Liability?
A: Entrants acknowledge that the judges, sponsors, partners and Cleantech Open organizers intend to carry out a fair and open competition, but are volunteering their services for the benefit of the Competition with no expectation of incurring liability by virtue of such participation. As such, each entrant, by entering the competition, will agree and acknowledge that the activities of the competition and all decisions made in the competition are within the sole discretion and determination of the judges, sponsors, partners and other Cleantech Open organizers and the entrant will release and hold harmless all judges, sponsors, partners and other Cleantech Open organizers from any claims, liabilities, damages, demands or actions, of any kind or nature, by any entrant arising out of any of the activities of the competition, including, without limitation, decisions on competition winners and disqualifications, regardless of whether such actions are willful or negligent.

Q: Can I be disqualified?
A: The Cleantech Open reserves the right in its sole discretion to disqualify any entry that in its judgment violates the letter or the spirit of the competition guidelines, processes and rules of the Cleantech Open, competition and its decisions are final and binding.

Q: Are there other rules?
A: Situations which are not covered by the above rules will be resolved by the judging team of the Cleantech Open and their decision will be final. The staff and judging team reserve the right to amend the rules without notice, including in the event situations occur that are not covered by the above rules or to further interpret or clarify the existing rules when necessary.